C.N.R.A. Minutes: November 19, 2009
Called to order at 6:55 P.M. by President Chastain.
Roll Call:
President Emmett Chastain
Vice President Keith Beall
Treasure Lynda Canfield
Secretary Kay Stidham
Board Chairman Gary Beall
Ed Stidham
Rick Schwader (not present)
Alternate Ray Huntly (newly elected)
Members Present: Pappy, Joe Paul; Cisco; Dylan Sanford; Kathryn Chastain; Ray Huntly; Mashawnna Huntly; Jerry Yeager; Chris Patton; Paul ?; Byron ? R.J. Gillum;
Non Members Present: Ryan;
Meeting called to order at 6:55 P.M. by President Emmett. Minutes for meeting on November 12, read by Secretary Kay. Motion to accept by R.J., 2nd by Keith, motion carried.
Treasury Report read by Treasurer Lynda, I got a little bit different report today. I Couldn’t make his reports jive I couldn’t understand how he had the starting balance from his last reports, so I called the bank and I got a list of checks and a starting balance of $5,114.51 and that is good as of today. (Gary) did you make copies that we can pass out. Lynda replied,“ yes”. (Keith) She already passed them out.
I got a bill from Janda Ribbons for $786.50. Below you will see a bill for KMMT-FM for &226.24. I put that in there after I called and spoke to a gentleman named Spencer; there was a past due bill in October for $149. There was a bill from September for $75. After looking at the payments we have made to them it is not adding up right, we sent them $1,000, back in June and looking at what he has faxed me we have not used a thousand dollars worth of radio advertising. I have crossed that off for now I am going to call them again tomorrow during my lunch to figure out what has been going on with this. There is $500.00 in the scholarship fund, which leaves a useable amount of $3,828.01. We just have the one payment to Janda. I have attached all of the invoices to the back from Janda, and then the KMMT invoice I got everything that was faxed over to me. Somebody else can look this over I can’t see where this is making any sense .Ed said it didn’t make any sense when Tim talked about it three weeks ago. Gary said, the radio station has us down for a payment of $106.00 when the check was actually for $1,000.00 check #4457-1.We need to have them fax us a complete break down from day one and we will send them copies of all our checks that they have cashed. By what they have sent us we have only used $978.00 of what we paid them.
Gary made motion to pay bills except radio station and accept treasures report 2nd by Jerry Yeager, carried.
OLD BUSINESS
Jerry Yeager said he talked to Steve Blackburn and he said that he does not want to hold any office in the assoc., but he will accept the honorary membership and do the web site. Gary also said he had talked to Steve and he agreed to do the web site.
Ed said he has gotten all the signatures but one for the checking account and he will get that one on Friday 11/20/09 and turn the signature card in on Friday 11/20/09.
TAXES
Lynda called Cindy and was told that Tim had contacted her and that they were doing all the taxes from 2003 forward not just last years as Mike T. had said at the last meeting. Cindy said that she would call Lynda when they were done. Lynda said that any one could go with her to look the returns over Cindy also said that the taxes were filed last year but that the taxes were filed as a Corporation and not as a non profit. Gary would like Lynda
to find out who filed the taxes last year. The thought is that maybe it was Todd Blackburn. Pappy asked about the taxes on the property that the county was taxing us (bleachers, building and water trucks) Gary Beall said that, we have until June 2010 to submit our paper work and then the county will submit it to the D.A. By then we should have our taxes done and our non profit paper word done and that should take care of our taxes with the county. RJ said that we need to go and get an assessed list from the county to see what they are assessing he thinks we are being assessed for equipment that we do not own, like (Wyatt’s blade, Wild Bills water truck est.)R.J. said, to ask for a list for the last two or three years.
Gary said that, what has happened was someone started a track in Pahrump or Armogosa on private property and was taxed and asked why the Tonopah track was not taxed. The difference is that we are on county property and not a private enterprise. Gary says,
It’s not an actual assessment yet but a preassessment.
Ed asked if any one had talked to Eason about the bill they had sent concerning the bill on 2008 R.J. suggested that we let it lay until they come after us again. There was talk about how the insurance company would audit the track for the last year and then charge an additional premium for the year past no one could understand how they could do this at the time they were the only company around .Ed asked where they got the information for the audit. They think that Todd may have given the wrong info. Tim was trying to fix this but since we went to a different company they are trying to put it to us. That is Gary’s impression. This item on Eason and the insurance is tabled for now and let Eason make the next move.
Emmett talked about the grader and his source was not able to talk to him about the control valve or pump but if we need a valve Emmett found one for $350.00 if needed. The company Emmett found, buys equipment and disassembles them and sells the parts.
NEW BUSINESS
Ed Stidham brought it to the Assoc. attention that we have to elect a new chairman of the board as Mike T. resigned as chairman and from the board. Nominations were opened and Gary Beall was nominated. No other nominations were tendered vote was called for, unanimously passed. An alternate Board member Ray Huntly was nominated and voted unanimously.
By-laws Rules change had first reading and was approved with one change in reading. Motion to approve first reading, by Gary B., 2nd by Bryon, carried. Second reading will be at next meeting.
Emmett was connected by SNDCA (Southern Nevada Dwarf Car Assoc.) asking about getting some races scheduled here in Tonopah with DART(Dwarf Assoc. of Reno Tahoe)they would like our schedule so that they could race here stating that July and Aug. would be best for them. Ed Stidham was appointed to make up a tentative race schedule and bring to the next committee meeting. Motion made by Ray and seconded by Chris Motion carried.
Ed Stidham was called by an advertiser for the schools to sponsor
A radio ad against teenagers driving drunk and using drugs cost of ad was $176.00 ASSOC.
Charge Accounts.
It was brought up that the businesses in town that carry accounts for us, need to be notified. We have new officers and will have a new list of people authorized to charge. Officer’s to be on list are
Emmett Chastian, Keith Beall and Ed Stidham .Sec. was instructed to send letters out. Motion was made to do this by Jerry Yeager and seconded Kay .Voted on and carried.
Insurance
Keith Beall read a letter from an insurance agent asking for a chance to be considered to provide insurance to the track. Keith will check this out.
Meeting Date
Ed moved to change the next meeting date which falls on Thanksgiving to Wednesday 11-25-09 at 7pm seconded by
Ray.
R.J. talked about locking up the meeting room on our
tentative dates for new meeting day and time. Motion passed Pappy asked if we were going to get that info on the web site so people would be able to get the new meeting nights? Until Gary gets with Steve, Keith will post the new meeting on the web site.
Monies For Members:
Talk about who will collect monies for membership was decided, only the Treasurer will be allowed to collect monies.
E-Mail Addresses:
Ed asked for all Email addresses so that he could email minutes to everyone. Gary asked for a list of member phone numbers,
Addresses and emails for the board members packets.
Ron Moss said that he will be pleased to cook for us again next year.
Paul was asked about running the back gate and said he would, when he was in town.
Jerry asked that when we get a schedule set, we send a letter to the Ambulance dept and the Fire dept when that information is
available.
We need to stay on top of all the grants that are available.
Set date for next committee meeting which is Monday 11-23-09.
Motion to adjourn at, 9:02pm.
Secretary Elizabeth K. Stidham
__________________________ 
